Request #19-2
  Closed

Dear Sir or Madam,

I am inquiring to learn if you can provide a report with information related to outstanding, uncashed, stale-dated checks (warrants) and/or unreconciled payments issued by your department.  Payment types may be related to accounts payable, vendor overpayments, refunds or credits, performance bonds, Bid bonds, escrows, property taxes, business registrations or aged deposits.

If so, and your bookkeeping or accounting department requires specific parameters, such as dates or dollar amounts, please include all items older than 180 days and greater than $100.00 with the check number, payee name, issue date, and amount.  We are not interested in any payments that may have been escheated to the state unclaimed property department.  Electronic files in Microsoft Excel emailed to me is preferred if available. 

If you are available to provide such a report, please include:

  1. Any instructions or claim forms necessary to have checks re-issued along with contact information for any questions.
  2. Does your department remit funds to the State Unclaimed Property Office?  If so, after what time? If you do not remit funds to the State Unclaimed Property Office is there a point where the payee is no longer eligible to claim?
  3. How often and when is your report updated and/or released?
  4. Are you aware of any additional departments that may provide similar information?

We intend on using this information to assist current, corporate clients as part of an accounts receivable audit.  The information will not be sold in any form and we will not solicit any individuals.  If any outstanding check payable to a client or subsidiary company, we will alert them so they may contact your office directly. 

This information is being requested under the Freedom of Information Act.  If you have any questions or need any additional information, do not hesitate to contact me. 

Thank you in advance for your assistance with this request.

Best Regards, Harishwar Pasupu Analyst, Abandoned and Unclaimed Property Ryan LLC 150 South Fifth St Suite 2500 Minneapolis, MN  55402 972.934.0022 Ext. 51-1302 Email: aupassetrecovery@ryan.com


Received

October 1, 2019 via email


Departments

Administrative Services - Finance

Documents

Public

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Staff

Point of Contact

Pamela Day

Document(s) Released Public
Unclaimed Money Claim Form.pdf
October 14, 2019, 1:36pm
Document(s) Released Public
Unclaimed Funds 2019-10-01.xlsx
October 14, 2019, 1:36pm
Request Closed Public

No Description

October 11, 2019, 9:31am
Request Published Public
October 4, 2019, 4:45pm
Department Assignment Public
Administrative Services - Finance
October 1, 2019, 12:02pm
Request Opened Public
Request received via email
October 1, 2019, 12:02pm